Document Storage
Media Vault Storage
Document Indexing
Retrieval & Delivery
Security Archives Online Order
Security Archives has been providing off-site record storage and services since 1985.
Security Archives offers a safe, clean, secure facility for storing confidential business records. Our records center is an original Albert Kahn, fireproof facility, designed to eliminate theft and fire & water damage. All documents are stored on high-density records storage racking systems. We use state-of-the-art technology and rigorously designed and monitored processes that constantly maintain the security of our clients’ confidential information. For decades Security Archives has been providing offsite storage and records management services to businesses throughout Michigan.
The Security Archives facility is an original Albert Kahn fireproof warehouse with over 100,000 square feet located at 11850 East Jefferson Ave, Detroit, Michigan that has been part of the city skyline since 1921. The facility is comprised of 8 floors, each floor being separated by a minimum of 18 inches of solid concrete, with the ground floor a minimum of 4 feet above grade level. Included is an environmental vault storage area that has a minimum 4 hour fire rating, maintains a constant 70 degrees Fahrenheit, 45% relative humidity and is equipped with a 4,000 pound safe door. The facility is equipped with intrusion, motion, closed circuit video cameras with motion detection, monitored 24 hours a day, 7 days a week, 365 days a year by a central station.
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Security Archives offsite records management service offers secure, compliant access to your business records when you need them most. You can retrieve your records stored with Security Archives year-round, 24/7. We utilize a records management software that includes a comprehensive inventory tracking system, creating a detailed audit trail for your hard copy records. You can track and maintain your inventory via our free web access portal.
The Security Archives Total Recall SQL Software developed by DHS Worldwide is utilized in over 1200 commercial record centers worldwide. Total Recall accurately tracks records from the initial add to final disposition through robust bar-coding functionality. Total Recall software offers 15 standard fields and 45 custom reference fields, all of which are customizable. Security Archives can capture essential data fields including box number, bar code, box size, location, department, budget code, major description, minor description, status, and box history (dates of check out and check in).
The Security Archives Total Recall software provides a proven chain of custody of all pickups and deliveries, including receipts and activity logs. Total Recall also provides the ability to view the live status of record locations, status of each record and perpetual history for all activities performed. With Total Recall’s Client Web Access, our clients have 24/7 access to quickly search and request inventory, generate order receipts, run inventory reports and schedule collections/deliveries.
Media Vault Storage
Security Archives data protection services help our clients preserve their backup media and meet regulatory privacy standards. At Security Archives, our media vault is designed for the long-term security and preservation of sensitive backup media. The vault is specially designed to protect and preserve backup media including computer backups, micro-media, redundant computers, pathology paraffin blocks, and other environmentally sensitive storage.
Inside the vault, climate control and monitoring systems regulate the temperature and humidity levels, while entry access controls, and surveillance systems provide constant security for your inventory.
Security Archives environmental vault storage area has a minimum 4 hour fire rating, maintains a constant 70 degrees Fahrenheit, 45% relative humidity and is equipped with a 4,000 pound safe door.
We rotate both containerized and individually slotted media for our clients. One of our trained professionals will securely transport your tapes to our offsite media vault according to your backup rotation schedule, whether daily, weekly or monthly. Your media is bar coded, tracked within the vault to allow for rapid retrieval and then cycled back to you following your schedule or on an as-needed basis.
Security Archives tape rotation services support your backup strategy by ensuring your most recent backups are securely transferred to our media vault for safekeeping, and your offsite media is cycled back to you in a precise and sequential manner. We work with you to create a backup rotation schedule tailored to your business requirements, whether it’s daily, weekly, monthly, or outside of standard business hours.
A backup strategy protects your organization from unexpected data loss. But your backup strategy is only as effective as your media protection plan. Our backup rotation services protect your backup media from theft, fire, flood and natural disasters. At Security Archives, our media vault is designed for the long-term security and preservation of sensitive backup media.
Document Indexing
Proper file indexing is a cornerstone of good records management. Security Archives is Michigan’s resource for professional file indexing services. Our records management specialists take you from a disorganized file room and/or office full of document storage cartons to a fully compliant file management solution that incorporates optimal records retention practices.
Our specialists can help you:
- organize documents
- classify files
- re-index business records
- securely purge obsolete files
Files are indexed according to your business needs and industry requirements. If you do not have a complete list of your business records, we will create a master inventory that streamlines the time and resources required to find files. We also combine our file indexing services with our records storage solution for a secure, efficient and cost-effective method for managing your archival and semi-active document inventory. An accessible records system not only improves your workflow capabilities but is also important to your organization’s longevity. Security Archives advanced indexing methods allow you to review your records inventory using just your computer and internet connection. Using our remote access software, file pickup or delivery can be requested from the convenience of your own office.
Retrieval & Delivery
You need quick access to your vital business files. Our retrieval and delivery services save your company time and money. Your records inventory is bar-coded and entered into our Total Recall SQL Software system for continuous tracking. Requests for your files can be made through this secure web based inventory system. We offer same day, next day, after hours and holiday deliveries. Your files are delivered in GPS-tracked and alarmed vehicles following a strict chain of custody processes. Additionally, Security Archives can even send your files digitally with our Scan on Demand solution providing you with an electronic copy of your records. With Total Recall’s Client Web Access, our clients have 24/7 access to quickly search and request inventory, generate order receipts, run inventory reports and schedule collections/deliveries.
Security Archives Online Order
The Security Archives Total Recall SQL Software developed by DHS Worldwide is utilized in over 1200 commercial record centers worldwide. Total Recall accurately tracks records from the initial add to final disposition through robust bar-coding functionality. Total Recall software offers 15 standard fields and 45 custom reference fields, all of which are customizable. Security Archives can capture essential data fields including box number, bar code, box size, location, department, budget code, major description, minor description, status, and box history (dates of check out and check in).
The Security Archives Total Recall software provides a proven chain of custody of all pickups and deliveries, including receipts and activity logs. Total Recall also provides the ability to view the live status of record locations, status of each record and perpetual history for all activities performed.
Simplified Look, Incredible functionality, the Security Archives Online Order was designed from the ground up using modern web development tools. It provides a user-friendly interface for your personnel that makes it easy to search for your records, run reports, request services and order materials.